(1) Meters shall be read at least quarterly.
(2) The Village Clerk shall render bills for sewer service provided by the Sewage Disposal System and all other charges in connection therewith. Bills for sewer service shall be sent quarterly and delivered to the user or owner of the premises, as applicable, by mail. No bill for sewer service shall be changed, altered or amended, nor shall the basis upon which it was computed be changed or altered, without consent of a majority of the Village Council. Except as otherwise provided in this subchapter, all bills shall be payable by day 30 following the mailing of the bill and shall be paid at the Village Hall.
(3) The Village Treasurer or an authorized agent of the village shall collect all monies due for sewer service and all other charges in connection with the operation of the Sewage Disposal System.
(4) If any billed charge for sewer service shall not be paid by day 30 following the mailing of the bill for which the charges were made, a delayed payment charge of 10% of the amount of the bill shall be added thereto and collected therewith.
(5) Failure of the user or owner of the premises served to receive any bill shall not relieve the person of the liability for the charges incurred, and the person shall notify the Village Clerk if a bill has not been received by day 15 of the end of a quarterly billing period.
(B) Rates and charges to constitute lien on premises served.
(1) Tax lien. Under the provisions of Public Act 178 of 1939, being M.C.L.A. §§ 123.161 through 123.167, as amended, and Act 94 of 1933, M.C.L.A. § 141.121, as amended, as security for the collection of sewer service supplied to any house or any other building or any premises, lot or lots, or parcel or parcels of land, the village shall have a lien upon the house or other buildings and upon the premises, lot or lots, or parcel or parcels of land, upon which the house or other building is situated. This lien shall become effective immediately upon the distribution of the sewer service to the premises or property supplied. This lien created herein shall be collected and enforced in the same manner as provided for the collection of taxes assessed upon the tax roll pursuant to Village Charter, except that the same shall not be enforceable for more than three years after it becomes effective.
(2) The village shall annually, on April 1, certify to the appropriate tax assessing officer or agency, all unpaid sewer service charges for the services furnished to any premises, which, on the last day of March immediately preceding April 1, have remain unpaid for a period of six months or more, whereupon the charge shall be entered upon the next tax roll as a charge against the piece of property or premises served. The charges shall be collected and the lien thereof enforced in the same manner as general village taxes.
(3) This lien remedy does not preclude any other remedy provided by law.
(4) Lease exception. Charges for sewer services furnished to any premises as described in the preceding paragraph, shall not be a lien thereon if all of the following exist:
(a) A legally executed written lease between the owner of the premises and the tenant containing a provision that the owner of the premises shall not be liable for the paying of sewer services accruing subsequent to the filing of an affidavit by the owner with the Village Clerk;
(b) An affidavit filed by the owner with the Village Clerk containing statements as to the date of the execution of the lease, that the lease contains a provision holding the tenant liable for sewer services on the premises, the expiration date of the lease; and 20 days’ written notice shall be given to the village by the lessor of any cancellation, change in, or termination of the lease; and
(1) Deposit required by tenant. If notice of a tenant’s liability has been filed with the Village Clerk, the village shall render no further service to such premises until a cash deposit in a sum sufficient to cover three times the average quarterly bill for such premises, as estimated by the Village Clerk, has been made as security for the payment of such charges.
(2) Deposit required for non-village service. Whenever services are applied for under this chapter for premises located outside the village, the Village Clerk shall forthwith advise Council of such application, and no such service shall be furnished without the approval of Council, nor until a cash deposit in a sum sufficient to cover three times the average quarterly bill for such premises, as estimated by the Village Clerk, has been made as security for the payment to secure all bills and charges. However, the Council may waive this requirement in the event the property being served by the village sewer services is covered by an agreement with Putnam Township to provide for the collection of unpaid rates, fees, and charges and payment to the village by placing such unpaid rates, fees, and charges on the township’s summer tax roll.
(3) The security deposit shall be retained by the village in a separate account established for that purpose and shall be forfeited to the village if the lessee of property contemplated in division (C)(1) above, or the owner on property outside of the village contemplated in division (C)(2) above, shall be or become delinquent in the payment of sewer rates or charges. Upon such forfeiture of a security deposit, the Village Clerk shall transfer as much of the sum of the deposit as is required to satisfy the delinquency to the credit of the proper account, and the remainder, if there be any, shall be transferred to the contingent reserve fund of the sewer department, as the case may be. The property affected shall not be served again unless a new security deposit be made in the same amount as the original, and disconnection preceding under division (F) of this section shall be commenced.
(4) Monies deposited with the village for tenants under this division (C), which shall not have been forfeited in the above described manner, shall be returned to the depositor upon his or her application at the expiration of the lease period. Such deposits may be left undisturbed to apply on renewals or extensions of a lease for which the original deposit was made. Upon a sublease or cancellation of a lease contemplated hereunder, security deposits shall, upon request, be returned to the depositor. In the case of a sublease, no such return shall be made unless there be a similar guarantee deposit made by the holder of such sublease. Monies deposited with the village under this division (C) for non-village property service, which shall not have been forfeited in the above described manner, shall be returned to the depositor when all services provided for in this chapter have been paid for in full and further services are not required.
(D) Appeal of charges. Any user shall have the right to appeal any rates, charges or fees levied in accordance with this subchapter. Appeals shall be directed to the village within 30 days of the billing or invoice date along with any supporting documentation. Any additional information required to resolve the appeal shall be obtained by the user at his or her expense. Resolution of appeals shall be made within 60 days by the Village Council or its designee in accordance with the best available data and this subchapter. All bills for rates and charges outstanding during the appeal process, including all late payment fees or delinquency charges, shall continue to be due and payable.
(E) No free service. No free service shall be furnished to any user of the Sewage Disposal System.
(F) Termination of water and sewer service by village. The village reserves the right to terminate a user’s sewer service and water service (if the user is a customer of the village’s Water Supply System), in each case where payment for sewer service has not been timely received, and/or for violation of any of the rules and regulations of the village relating to the Sewage Disposal System and/or the provisions of this subchapter.
(1) It is the policy of the village to discontinue sewer service under this code to customers by reason of nonpayment of bills only after notice and a meaningful opportunity to be heard on disputed bills. The village’s form for application for sewer service and all bills shall contain, in addition to the title, address, room number, and telephone number of the official in charge of billing, clearly visible and easily readable provisions to the effect:
(a) That all bills are due and payable on or before the date set forth on the bill;
(b) That if any bill is not paid by or before that date, a second bill will be mailed containing a cutoff notice that if the bill is not paid within ten days of the mailing of the second bill, service will be discontinued for nonpayment; and
(c) That any customer disputing the correctness of his or her bill shall have a right to a hearing at which time he or she may be represented in person and by counsel or any other person of his or her choosing and may present orally or in writing his or her complaint and contentions to the village official in charge of water billing. This official shall be authorized to order that the customer’s service not be discontinued and shall have the authority to make a final determination of the customer’s complaint.
(2) Requests for delays or waiver of payment will not be entertained; only questions of proper and correct billing will be considered. In the absence of payment of the bill rendered or resort to the hearing procedure provided herein, service will be discontinued at the time specified, but in no event until the charges have been due and unpaid for at least 30 days.
(3) When it becomes necessary for the village to discontinue sewer service to a customer for nonpayment of bills, service will be reinstated only after all bills for service then due have been paid, along with a turn-on charge in an amount set by Village Council.
(G) Litigation. In addition to discontinuing service to a delinquent user and/or placing a lien on any premises for unpaid charges, the village shall have the option of collecting all such delinquencies and penalties due by legal proceedings in a court of competent jurisdiction.
(H) Poverty exemption. This division (H) is known and cited as the Village of Pinckney Utilities Poverty Exemption. In certain rare cases the village reserves the right to grant forgiveness of a portion of utility billing, provided that:
(1) The resident requesting hardship forgiveness of utility billing meets all of these requirements:
(a) Is the head of the family or primary individual of a household;
(b) Has filed and been approved for a principle residence exemption of property taxes through Putnam Township;
(c) The current total income from all sources for all persons living in the same household does not exceed the published federal poverty level; and
(d) Is willing to provide adequate financial information for village staff to determine a legitimate hardship status;
(2) The term of any exemption is for one year only and must be renewed annually;
(3) A preliminary review board consisting of the Village Clerk, the Village Treasurer, the Village Council President, and the DPW director reviews application materials and recommends granting an exemption;
(4) Village Council then accepts that recommendation and approves the exemption;
(5) The resident requesting hardship exemption identifies an achievable payment amount, in consultation with the Village Clerk, and
(6) The resident requesting hardship exemption makes regular, on-time payments of the exemption rate at intervals established in consultation with the Village Clerk (i.e., the resident may ask to pay monthly instead of quarterly).
(Ord. 68, passed 10-24-2005; Ord. 94, passed 5-10-2010; Ord. 103, passed 4-11-2011; Ord. 137, passed 5-22-2017)
